It’s that time again. Our last regular meeting of the year of the Board of Directors will take place on Wednesday, November 18, 2020 at 07:00 PM Eastern Time. Please note that this is a week earlier than our usual fourth Wednesday because of Thanksgiving. You can access the meeting via Zoom with the following […]
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Downloadable Agenda For September 23, 2020 Board Meeting
Here is the downloadable agenda for our upcoming board meeting: Bd Agenda 9.23.20 As has been the case for the last several meetings, this meeting will take place virtually over Zoom. Topic: HOA Bd Meeting Time: Sep 23, 2020 07:00 PM Eastern Time (US and Canada) You can click here to join the Zoom meeting […]
A Message For the Community From VOW ARC Chairperson
Welcome Summer! Spring is usually the season when the VOW community is glad to put winter behind us. We begin to revive flower beds, landscapes, and clean the winter algae/mold off our homes, driveways, and mailboxes. This letter is to remind homeowners of the ARC Guidelines that were updated June 1, 2019. Currently, the ARC […]
Agenda For July 22, 2020 Board Meeting
Downloadable agenda for July 22, 2020 Board Meeting: Board agenda 7.22.20 Meeting access: Patricia Duggan, president of the HOA, is inviting you to a scheduled Zoom meeting for the regularly scheduled meeting of the Board of Directors of the Homeowners’ Association. Topic: VOW Board Meeting July 22 Time: Jul 22, 2020 07:00 PM Eastern Time […]
UPDATE: The VOW Pool Will Be Opening (Required Documents)
In light of a strong response to our announcements earlier this week about our need for volunteers, the Board has revisited the community’s pool closure status. By unanimous vote today (July 4), the Board is opening the pool for regular swim on Monday, July 6, at 10:00 a.m. Thanks to all those who stepped up […]
Update on Opening Our Community Pool
Yesterday (July 2), per a special by the Villages of Westminster Homeowners Association Board of Directors, it was decided that our community pool will open as soon as at least 20 volunteers are signed up to help with COVID-19 mandates. In an effort to streamline the supporting process for pool deck volunteers, we’ve created a […]
Special Board of Directors Meeting re: Pool and COVID-19
Diane Clarcq and Patricia Duggan are inviting you to a Special Board of Directors Meeting scheduled via Zoom. If you do not already have the Zoom program downloaded on your computer, please do so in advance of the meeting. We will not delay the start of the meeting due to late arrivals. You can also […]
Letter from VOW President: Notice on Pool Usage During Phase 2
Many of you are hopeful that VOW will now be opening the pool since the Governor has authorized Phase 2 of the reopening of Virginia. We would like to see that happen also. Unfortunately, the Board unanimously voted to postpone opening the pool until at least Phase 3. That could be the end of June/beginning […]
VOW Pool and Virginia Phase 2 Guidelines
Please keep an eye on your email inbox over the next couple of days. We expect we’ll have news about the opening of our pool relative to Phase 2 guidelines being issued by Governor Northam.
Agenda For May 27, 2020 Board Meeting
Villages of Westminster Homeowners Association Board Meeting Agenda May 27, 2020 7:00 p.m. (2 hr time limit) Via Zoom Pro Platform (see directions) Call to Order, Welcome, quorum, meeting rules Officers Reports President Secretary (Minutes of March 25, Special meeting April 29) Treasurer (Financial reports Jan-April) Committee Reports ARC, RV Captain Communications Pool Clubhouse […]
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Key found in the RV/Boat Lot. Comment below if it’s yours and we will get it back to you.
Judy Peay, our first swimmer of the year. She was very happy to get back in the water. Thanks, Judy, for sharing your happiness. She even said the "check in" was so easy that she is willing to volunteer to make sure we can stay open.
Comment on Facebook Judy Peay, our first...
Awesome neighborhood and awesome board thank you!!
Awesome!!!!
We are super proud of everyone who volunteered to work a 90 minute shift at the pool, so it can be open this week. Next week's volunteer shifts are posted. Let's pull together to keep it going! Sign up today. Thank you! bit.ly/3e2hx4M
Comment on Facebook We are super proud ...
BTW the pool looks great compared to last year.
Just a reminder that we need volunteers for the week of July13-19th. When you open the link you need to keep hitting the button “more” and it will continue to load the upcoming week. Once we fill week 2 we can add week 3. Thank you to everyone that had volunteered!!!!!
UPDATE: The VOW Pool Will Be Opening
In light of a strong response to our announcements earlier this week about our need for volunteers, the Board has revisited the community’s pool closure status. By unanimous vote today (July 4), the Board is opening the pool for regular swim on Monday, July 6, at 10:00 a.m. Thanks to all those who stepped up to make this possible now.
Please check the website to review the 2020 Pool Rules and the Pool Covid Mgt Plan, as well as the Covid screening form and Pool Waiver Release, both of which are required for entrance to the pool. And don’t forget – you must use your electronic key pass to get in this year. A few replacement keys will be available for purchase at the pool for $25 if you have lost yours, but we only have a dozen or so until the next order arrives.
This “action taken without a meeting” is pursuant to Article IV, Section 5, of the VOW Bylaws, which states: “the directors shall have the right to take any action in the absence of a meeting which they could take at a meeting by obtaining the written approval of all the directors. Any action so approved shall have the same effect as though taken at the meeting of directors.”
A few highlights you need to be aware of:
All people, including children, wanting to use the pool are required to submit to COVID-19 screening, which they can do by completing a Screening Form available on our website or at the pool. You can save time by filling it out at home and bringing it with you. Electronic submission is not offered. This form is required each day of pool use.
All people wanting to use the pool are also required to sign a Pool Waiver. Parents will complete a form for each child. The form is available on the website, and will also be available at the pool. Again, you can fill out at home and bring with you to the pool. Electronic submission is not offered. One form will be sufficient for the entire season.
Occupant capacity of the pool area is going to be around 50 people, dependent upon same household and non-household distancing requirements. If it becomes problematic that people have to wait in line, please know that we are already checking out an option for a reservation system.
As mentioned above, the Pool Rules and the Management Plan for how the Board will handle the pool season during the COVID-19 pandemic are on the website. New this year: you need to bring (and take) your own chair; no guests are allowed this year; no toys, balls, floatation devices are allowed; physical distance of 10′ is required between non-household members. Be sure to check out the full set of Pool Rules and the Plan.
Thanks to all the members of our community who have supported the Board during our delayed opening this year, as we have all worked our way through the Governor’s requirements. Volunteers will be needed throughout the season to keep the pool open.
We are looking forward to enjoying the pool along with you!
Comment on Facebook 149039135112235_3759810884035024
We moved into the neighborhood a few months ago and need to get our pool passes for this summer. How do we go about this? I emailed the communications email address I have but not sure if there is a better way to get them. TYIA. 🙂
Good afternoon neighbors,
In an effort to streamline the necessary process for pool deck volunteers, we’ve created a digital sign-up with 90 minute shifts. Week one, Monday, July 6 – Sunday, July 12, is available now. If this approach seems to work well, we’ll build out the rest of the summer. Please note that a pool deck volunteer is required for the pool to remain open. If a volunteer is not scheduled or does not arrive for their shift, the lifeguard will be instructed to clear the pool deck and close the pool until another volunteer arrives.
Duties will be explained in email to volunteers, but consist of making sure we have a waiver on file for each party, confirming everyone on the pool deck has completed a daily attestation to be symptom free, and periodically cleaning surfaces.
If there is not a volunteer scheduled or a volunteer doesn’t show up for their shift, all guests will be asked to leave the pool deck and the pool will close until the next shift with a volunteer. We understand this create additional work for us as a neighborhood, but – pandemic. Let’s come together as a community and volunteer small amounts of time for our neighbors.
m.signupgenius.com/#!/showSignUp/9040f48aca92ea20-vowpool
Comment on Facebook 149039135112235_3757117914304321
I think the college kids who are home and without jobs would be up in a heartbeat for a small amount of pay.
Seems like it would have made more sense to announce any adult using the pool is considered a volunteer and responsible to assist, and that everyone is responsible to help disinfect.
Have the 2020 pool rules including all SARS-CoV-2 pool attendance, capacity and sign in processes been drafted, vetted and approved? Seems the opening is being rushed and for what purpose? Certainly not safety. As of July 3, 2020 Coronavirus Cases 2,885,017 ; Deaths: 132,038; Recovered: 1,206,912 in the United. The 2019 coronavirus (SARS-CoV-2) currently differentiate from previous types of coronaviruses (such as SARS and MERS). It is a severe, acute respiratory syndrome different from influenza.
I’m still not in the VOW E-Mail list. How can I get on it (I did send my email address already). 🙂
Still waiting for emails to come out with information
When was the motion attached modified for the above criteria which was not discussed or approved at last evenings special pool board meeting? My understanding is the Board is not permitted to make decisions outside of an announced board meeting that includes regular, special and emergency meetings.